MCA-21 E-Governance Project- an Effort to Facilitate Business in India

As a regulator and enabler for corporate growth in the country, the Ministry of Corporate Affairs has been working on two key initiatives, to reform the legislative framework and to embark on e-Governance initiatives that will facilitate service delivery in a user friendly, efficient and economic manner.

            To facilitate business in India a pioneering e-Governance initiative ‘MCA21’ was launched by the Ministry in January 2007. The initiative has been successful in achieving its aim of providing speed and certainty in the delivery of MCA services to its stakeholders. This project has adopted a service oriented approach in the design and delivery of Government services, whereby stakeholders have easy and secure access to MCA services, through the infrastructure setup for the purpose, at any time and from any place and in a manner that best suits them. The system has brought a fine balance between stakeholder facilitation and control, through a blend of well-defined goals and performance metrics.

            Although, MCA 21 has been progressing at a constant velocity to provide better services to the citizens and corporate alike, year 2012 has been the one standing out in terms of rolling out newer initiatives. These initiatives have benefited citizens, corporate and government agencies alike.

Online Payments Using NEFT

MCA 21 has been allowing three modes of payment by the companies, Credit cards, Netbanking (5 designated banks) and Paper challans; all these modes had limitations for the companies with bank accounts in banks other than the 5 designated banks and physical visits to the branches of the designated banks for filing challans.

By introduction of National Electronic Funds Transfer mode of payment, companies having bank account in any bank can make e-payments by using the NEFT method.

Key benefits of NEFT:

  • Reduces the Payee’s effort (branch visit is not required)
  • Reduces the time for funds transfer (2-5 hours)
  • Reduces the dependency on the limited number of banks


DIN-DPIN Integration


This is another major step undertaken by MCA, by integration of DIN (Director Identification Number) and DPIN (Director/Partner Identification Number). It was felt that DIN/DPIN is identification attached to an individual and thus must be independent of the type of firm one is associated with, (partnership or limited company).  A smooth integration was done to eliminate the duplication of identities in the system. This has helped all the major regulators and also the companies to make an individual check through the MCA 21 system.

Online Issuance of DIN

Director Identification Number is needed by director of a company who is authorised to file and issue documents. It is very important for the companies to get DIN to file online or place any online service request.

            MCA through its MCA21 system issues the DIN online with the verification and digital signature of practicing professionals (Company Secretary/ Chartered Accountant/ Cost & Works Accountant). This has brought a great deal of dynamism in the corporate world, it has become very easy for the companies to appoint a new director, change the director as soon as the decision comes in to effect. Now, one can get a DIN online in a few minutes.  Integration with PAN database has been established for online verification of identity details in MCA21 system.


XBRL Filing


            In an effort to bring in the global standards for filing and database updation MCA has made it mandatory for companies of certain class to file all the documents in the XBRL (eXtensible Business Reporting Language) format.  MCA has involved all the stakeholder, viz. Software companies, implementing agencies, professionals and companies, for smooth implementation of this project. MCA directly and through its agencies like IICA, ICAI, and ICSI has been conducting training and awareness programs for effective implementation of XBRL filing.

Key benefits of XBRL filing:

  • Relevant data has tags and selective information can be fetched for specific purposes by various government and Regulatory agencies
  • It is in conformation with the Global reporting standards , which helps in the improved data mining and relevant information search
  • The system has been put in place for XBRL filing with effect from 6th October, 2011 and more than 25000 companies have already filed their Annual Report using XBRL documents.

Company Registration within 24-48 hours

For registering a company in India following steps are mandatory:-

  • Getting a DIN
  • Getting a unique name
  • Getting the Registration certificate from ROC (Registrar of Companies)

            To reduce the waiting time and make the whole system of registration of new company, getting the unique name and the registration certificate online, MCA through its MCA21 system has made it possible for companies to register in India within 24-48 hours.

This system not only helps reduce the waiting time but also the instances of human error while issuing new names.


E- Stamping for Pan India


            Now all the States and Union Territories of India are covered under the E-Stamping scheme of MCA services. With this addition, companies registered in all the States and Union Territories have the facility of availing online e-stamping for MCA services. This is the only initiative of  central Government department where payment on behalf of various state governments is collected online and deposited with respective States without any manual intervention. This initiative is also a green initiative reducing the need for paper stamps. The initiative has received appreciation from World bank, who has described it as a pioneering initiative in achieving e-Governance in a federal structure.

Reversal and Refund Process

            A Reversal and Refund process has been introduced during the year.  The Refund process is designed to deal with the cases of multiple, incorrect and excess payments made due to unexpected snag occurred in the  electronic system.

Electronic Mode of Payment


With a view to improve the service delivery time, electronic mode of payments has been made mandatory up to Rs.50,000.  For the payments of value above Rs.50,000, stakeholders have the option to either make the payment in electronic mode, or paper challan.

Integration of LLP with MCA21 System

The Ministry of Corporate Affairs has achieved another milestone in integration of e-Governance Project for Limited Liability Partnership (LLP) under the same platform of MCA.  After the integration with MCA-21, the filing and approval of LLP forms shall be through MCA-21 website( and stakeholders will be able to avail all existing facilities of MCA-21 for LLP Forms filing including online payment from all banks through NEFT, use of internet  banking from six designated Banks, in addition to credit card payment.

(PIB Features.)

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